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It is crucial to establish a data protection strategy in order to stay current with most recent regulations and best practices. A well-designed plan will build confidence in your customers and employees while avoiding costly fines.

A sound data security plan begins with an exhaustive inventory of the information within your company. This lets you categorize information by the type, location, and access. Certain types of information, such as PHI (personal health information) as well as financial or card information, are more prone to leaking than other kinds. Then, you can choose your security measures according to the sensitivity and criticality of the information.

Also, determine which employees have access to specific information. This includes employees at branch offices, contractors that help support your network, as also those who work remotely and utilize equipment such as digital copiers scanners for inventory and smartphones. Think about restricting access to what is required for their job, such as keeping credit card information on file only when it is required.

Also, ensure that all your facilities have cameras that have motion sensors and night vision to spot unauthorised entrants into archives, file servers or backups. This will also be useful in identifying people who take photos of whiteboards, monitors or other devices that contain confidential information, and in identifying employees who haven’t closed their accounts.

It is also crucial to communicate your policies practices, procedures and values of your company effectively. Make sure your employees are aware of cybersecurity threats like phishing scams targeting passwords and encourage them to report suspicious activity.

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